Select an easy-to-read font, such as Arial, New Times Roman, or Verdana.
Set the lines at 60 characters in length Then any email message you create
will fit properly in another email screen.
Type using medium, or 10 or 12 font size, as your normal size of type.
When typing, do a hard-return at the end of each line Do not use auto-wrap
If you do a hard-return, it keeps the message in a nice tidy column of
text Email is very easy to read when it is structured like this It also
makes it easy to copy-and-paste.
Do not use long lines (________) or ********* going across the length of
the message These never come out right on the other side Instead, using
headings that describe what is in that section.
Even though it is standard to type in plain black text you can use the
following for modest accentuation:
7 Avoid centering your text using the "center" button. The reason
for this is that centered text can be mis-aligned when it is viewed on
another email screen, especially when your basic message is done in a column
style If you like, manually center your headings.
8 Feel free to create hyperlinks for website addresses (http://) and for
email addresses (mailto:). These are commonly used in all email.
9 The main aim for professional email is to make it quick-to-read and easy
to understand Email is different from letters in this way. Make your sentences
and paragraphs short Include lists whenever possible Get your point across
quickly and concisely.
10 When replying to an email message, use the "Reply" button.
This will put the original message below your new message This is very
handy for referring to points in the first message.
11 Save all your useful email messages (incoming and outgoing) in folders
on your hard-drive You can later view these saved messages.
12 Get good at creating mailboxes for storing or filtering your email messages
into This allows you supreme organization over your email.
13 Create a "Signature" for the end of all your outgoing email
messages Make it imaginative and attractive, since it can assist in promoting
your business or organization It is acceptable to include any of the following
in a signature:
an email address that someone can respond to
a URL to your homepage
a one-line advertising message
(you can change this from time to time)
Before transmitting an email message, proof-read it and check the spelling.
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